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Support material

Support material includes any attachments or information you provide in your application in addition to the form. It may include examples of artistic practice, evidence of planning and confirmation of project or program details.

Wherever possible, Arts Tasmania program officers will provide your application to the peer assessors or assessment panel as one PDF document, including images, letters, documents, manuscripts, extracts from published works and URL addresses linking to audiovisual files. All attachments should be listed on the support material cover page and each attachment should be clearly labelled.

Artistic support material limits

You are required to submit a limited amount of artistic support material with your application.

Please note that excess support material will not be accepted so please submit material that is recent and relevant and demonstrates the quality of the artistic work you do.

Support material limits vary by program. For example, for a Partner Arts Organisations application, you can submit up to 15 items of support material, while for an Artist Investment Program application,you can submit up to five items. Please refer to the relevant program page for specific information.

One item of artistic support material is defined as:

  • a five-page extract of sample writing, synopsis or score
  • one digital chapter (for publishing applications only)
  • one audio track (no longer than three minutes)
  • one video (no longer than five minutes)
  • one image.

Examples

  1. A music organisation submits an application to the Organisations Investment Program for an annual concert season. As support material the organisation submits:
  • five audio tracks
  • a five-page score
  • four images
  • total: ten items
  1. A writer submits an application to the Artists Investment Program to work on a manuscript for a novel. As support material the writer submits:
  • 20 pages of manuscript
  • a one-page synopsis
  • total: five items

Guidelines for support material

Support material you include should be recent and relevant and demonstrate the quality of the work that you do.

Where appropriate, it is recommended that you provide some brief information about the context - so the panel can understand why you are submitting these examples (e.g. "This is an example of my experimentation and the new direction I wish to develop through my application.")

Artform What to submit
WritingA synopsis and sample pages
Publishing A synopsis, sample pages and a digital chapter 
Performing artsVideo clips of up five minutes each and images
Performing arts (script)A synopsis and sample pages
MusicAudio tracks and video clips of up to five minutes each. For composition applications, you may provide scores
Interactive mediaAudio tracks, video clips of up to five minutes each and images
Visual arts Images

Recommended formats

Where possible please provide support material as electronic files or URL addresses linking to clearly labelled high-quality online content on a hosting website.

ItemFormat
Manuscripts, scripts, textPDF or MS Word
ScoresPDF only
VideoMP4 only
All video material must be clearly labelled, describing the performances and each performer, especially in cases where more than one performance is included.
AudioMP3 only
ImagesPDF or MS Powerpoint (.ppt; .pptx), with image title and details alongside.
PNG, JPG, JPEG, TIF or GIF

Supporting documentation for applications

Relevant documents that you may choose to provide with your application could include:

  • confirmation letters
  • quotes
  • CVs of key personnel
  • references
  • sample promotional materials.

Please only include documents that provide more detail on your project, examples of the kind of work you have completed, or confirm something you say in your application. Don't include material not related to the project.

Confirmation letters or emails

Confirmation letters or emails substantiate financial or in-kind support, participation of third parties, booking of venues and evidence of consultation.

Curricula Vitae (CVs)

CVs or short biographies will be required for artists and key personnel. Requirements may vary by program – please refer to the relevant program page.

References

A maximum of two written references may be included to show your ability to successfully complete this project and the merits of the proposed project. References should be from referees who have appropriate status in the arts field that they are commenting on, know the work well and have an understanding of the proposed project.

Sample promotional material

You can include brochures, catalogues or other material that is clearly related to your project with your application.

Please note: due to recent changes in the copyright law, Arts Tasmania cannot store, copy or disseminate any material published in print newspapers. Online and magazines reviews can be considered.

Links to online material

Where possible, please provide support material as electronic files (PDF, JPEG, MP3 etc.) or URL addresses linking to clearly labelled high-quality online content on a hosting website.

If you are supplying URL addresses linking to support material make sure that:

  • the content will still be available at the time of assessment. Content should be available for at least four months after the application closing date
  • the content is easily accessible and clearly labelled
  • you provide your password alongside the URL address if the online content is password protected.

It is your responsibility to make sure URL links to online material work. Arts Tasmania will not contact you to request a replacement URL if the one you have provided is broken, expired or inaccessible.

For further information see hosting websites below.

Hosting websites

What are hosting websites?

Video, image and sound hosting websites allow users to upload audiovisual content to an online server. The content can then be accessed by other users via a URL. Common hosting websites include Vimeo, YouTube, Flickr and SoundCloud.

Why use hosting websites?

When applying for funding or support through Arts Tasmania, many people wish to submit large, high quality video, image or sound files as part of their support material. Submitting support material through email can be difficult as most email systems can only transfer around 10 MB of files.

By providing your audiovisual content via a URL you can submit large files without compromising the quality of the content.

How do I choose a hosting website?

In choosing a hosting website you need to consider:

  • supported file formats - does the website allow you to upload the format of your files?
  • upload limits - are there any upload limits, is it enough for you to upload your content?
  • privacy - if required, does the website allow you to control who can access your content?

Can anyone see the content I upload?

It is important that you read and understand your chosen hosting websites terms and conditions, particularly concerning privacy, before use. Some hosting websites allow the owner to control the privacy settings for the content, whilst others allow the general public to view and download any content. You may wish to find a hosting website that allows private or password controlled content. Once you have uploaded your content, please note the URL and password (if required) to include in your support material.

For assistance in creating a Vimeo account and uploading content, please visit: http://vimeo.com/help/basics
For assistance in creating a YouTube account and uploading content, please visit: http://support.google.com/youtube
For assistance in creating a Flickr account and uploading content, please visit: http://www.flickr.com/tour
For assistance in creating a SoundCloud account and uploading content, please visit: http://help.soundcloud.com

Hard copy material

Hard copy submissions will be considered if you are unable to submit electronically. You must contact a program officer before the closing date for permission to submit in hard copy.

Hard copy applications and support material should be submitted in one A4 envelope.

Support material provided in hard copy will only be returned if you provide a postage-paid self-addressed return envelope with your application. While Arts Tasmania takes all possible care with support material, it is not responsible for loss or damage that may occur. Please ensure that all support material is a duplicate copy.