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Cultural Heritage - Project Category

Key dates

Opens: 3 July 2016
Closes: 1 November 2016
Notification: March 2017
For projects taking place: 1 July 2017 - 30 June 2018

Who can apply?

  • Museums, galleries and collections that are Tasmanian-based, legally constituted and publicly accessible. Museums and collections must have regular opening hours or be working towards regular opening hours.

For other eligibility requirements, please visit general eligibility.

Who can't apply?

  • Museums, galleries and collections that are applying to the Program Category of the Cultural Heritage Program.
  • Museums, galleries and collections that are not Tasmanian-based and/or not publicly accessible.
  • Privately owned or federal government collections.
  • Tasmanian Government Departments or Tasmanian Government Business Enterprises.
  • Organisations who are receiving administered operational funding from the Tasmanian Government.
  • Organisations in receipt of operational funding specifically for their museum or gallery through the Tasmanian State Budget, either through an Output Group Expense or an Administered Expense.
  • Museums, art galleries and heritage organisations in receipt of operational funding from any other Arts Tasmania program.
  • Individual artists, partnerships, collaborations and unincorporated groups.

If you have previously received a grant or loan from Arts Tasmania that has not been satisfactorily acquitted you are not eligible to apply to this program.

Museums or collections that are not eligible to apply to this program may engage the services of the Roving Curators on a fee for service basis.

What you can apply for?

The Project Category of the Cultural Heritage Program offers investment in projects that improve the curatorial and collection management practices of public and community collections and museums. Projects must relate to your collection or an exhibition.

You can apply for either a grant, or Roving Curator time, or both.

The Roving Curators can work with your collection for up to 25 days on areas such as improvements to collection management, development of museum policy or volunteer skills development. If you wish to apply for Roving Curator time, you must contact a Roving Curator prior to making the application.

For local council applicants, Roving Curator time will be allocated on the basis that a proportion of the cost of engaging a Roving Curator is to be contributed by council. The level of contribution is on a sliding scale from 10% to 50% on the day rate charged for the Roving Curator's service, depending on the size of the council. See the scale here.

For all Roving Curator applications, consideration should be given to the provision of a suitable space for the Roving Curator to work from, and an allocation for materials that the Roving Curator may recommend for the preservation of the collection. For organisations that do not have an allocation for materials, an application can be made for a grant under this program.

Applications for assets and capital improvements cannot be accepted under this program. The following programs are available to museums and collections seeking investment towards capital improvements or assets:

You cannot apply for grant funds to pay non-professional museum or arts workers nor towards programs that do not have a clear movable cultural heritage component or public display of artworks. In addition, you cannot apply for grant funds for projects that have already taken place.

Some types of activities are not eligible for investment or are restricted. Be sure to read the general eligibility to make sure your project is suitable before applying.

Applications to the Project Category of the Cultural Heritage Program could include projects such as:

Collections management and care:

Good collections management ensures that collections remain in good condition for future generations. To assist you in undertaking to provide the highest standards and to preserve valuable collections you could apply for a project such as:

  • the development of a collection policy
  • the collection inventory
  • the purchase of consumable preservation materials
  • the purchase of museum cataloguing software (while applications for assets are generally excluded from this program, cataloguing software is permissible)
  • a significance assessment
  • storage and display improvements (excluding assets such as display cabinets)
  • environmental improvements that aid preventive conservation
  • a preservation needs assessment
  • professional conservation work on selected items (usually following a preservation needs assessment)
  • the development of a Disaster Preparedness Plan

Improving access to collections:

Access can be on a number of levels: intellectual, cultural, sensory, electronic or physical, it can relate to interpretation or anything that makes your collection a unique experience for visitors. Projects that encourage, or improve the experience of visitors could include:

  • exhibitions
  • design and/or printing of interpretation material
  • outreach activities
  • events
  • marketing projects
  • the development of collection databases and education resources
  • collaboration with other groups such as schools, service organisations or other museums

Museums management:

The management of museums relies on ongoing strategies and the policies adopted by boards of management or controlling authorities. You can apply for the following projects to support your museum management:

  • audience research
  • developing a management plan
  • volunteer development training
  • developing volunteer manuals
  • developing a strategic plan
  • developing an interpretation plan

Product development:

Arts Tasmania encourages the creation of merchandising related to museum collections. When offered for sale in museum shops and tourism outlets, these items can generate revenue for your museum. While this program cannot support the manufacture of saleable assets, such as printing books, it can support the development of the item with fees for professionals such as researchers, writers, editors, illustrators, artists, designers or other relevant pre-production costs.

Local Government Co-Contribution rates for Roving Curator Time

For local council applicants, Roving Curator time will be allocated on the basis that a proportion of the cost of engaging a Roving Curator is to be contributed by council. The level of contribution is on a sliding scale from 10% to 50% of the day rate charged for the Roving Curator’s service, depending on the size of the council. The scale is outlined below.

*Roving Curator Fee for Service

Local Government Population

Day Rate

Less than 10,000

10,000 – 20,000

20,000 – 50,000

50,000 – 100,000

100,000+

$560.00 per day

(5 days or less)

10%

20%

30%

40%

50%

$56.00

$112.00

$168.00

$224.00

$280.00

$500.00 per day

(5 to 15 days)

10%

20%

30%

40%

50%

$50.00

$100.00

$150.00

$200.00

$250.00

$450.00 per day

(15 days and over)

10%

20%

30%

40%

50%

$45.00

$90.00

$135.00

$180.00

$225.00

Who are the Roving Curators?

The Roving Curators are museum professionals based in Launceston who are available to assist your museum or collection with projects throughout the state. Find out more about Melissa Smith and Veronica Macno.

Privately owned, state government or federal government collections may engage the services of the Roving Curators on a fee for service basis.

Against what criteria will our application be assessed?

Your application will be assessed against the criteria of quality and reach.

Quality – 60 per cent weighting

There are a number of indicators of quality that the assessment panel may take into consideration. You are not required to address these indicators one by one but you must demonstrate how they are reflected in your project:

  • Quality of the proposal's aims, content and rationale in accordance with current museums best practice and standards
  • Currency – timeliness, relevance and positioning in the sector
  • Capacity – calibre of personnel, resource and financial management, planning

Reach – 40 per cent weighting

Reach addresses the ability of the proposal to increase access to the collection and engage diverse audiences and the community. There are a number of indicators of reach that the assessment panel may take into consideration. You are not required to address these indicators one by one but you must demonstrate how they are reflected in your project:

  • What are the outcomes of the project?
  • Audience – numbers, marketing, strategy, diversity and connection
  • Engagement – participation, access, involvement of the public and/or specific audience or market sectors

The assessment guidelines are a useful resource that detail what peers may consider in assessing your application.

Who will assess our application?

Applications will be assessed by the Cultural Heritage Panel of the Tasmanian Arts Advisory Board.

What do I submit as our application?

All applications should include:

  • a completed Cultural Heritage – Project Category application form
  • a budget
  • a Collections Policy (if you have one)
  • Policy documents such as a significance assessment or preservation needs assessment, where it is related to your application. Please provide the executive summary and the pages relevant to the application you are making (not the full document).
  • letters of confirmation or quotes (if relevant)
  • Where applicants may be applying for a project or program that may require permission or a recommendation from another organisation, (such as a Council Heritage Officer), a letter of endorsement should be included from that organisation
  • biographies for key personnel
  • If your project involves Aboriginal or Torres Strait Islander content, your application must include evidence of consultation with the relevant community (refer to www.arts.tas.gov.au/inclusion). If you are unsure about how to appropriately consult with community please contact Arts Tasmania’s Aboriginal Arts Program Officer, Denise Robinson.

Applications may also include:

  • Any other relevant documents for the program or project, such as evidence of planning or research.
  • up to three pages/items/web links of promotional material or other material

Support material is limited to the items above.

Please note that excess support material will not be accepted. All attachments should be listed on the support material cover page and each attachment should be clearly labelled.

Visit support material for information relating to accepted formats.

How does GST affect what you can apply for?

If you are registered for GST

The budget that you provide in your application should be exclusive of GST. Then, if you are successful, you will invoice us for the grant amount plus GST (eg $1 100 if you apply for $1 000).

If you are not registered for GST

If you are not GST registered, the budget that you provide in your application should include GST as this is part of the cost of the project. If you are not GST registered and successful, you will invoice us for the exact grant amount.

How do I submit our application?

Your Cultural Heritage - Project Category application form must be submitted using the online form before 11:59 pm on Tuesday, 1 November 2016.

Electronic submission of support material as attachments to the application form is preferred but files may be submitted on CDs, DVDs or USB drives if necessary.

Postal submissions of CDs, DVDs or USBs must be made to: Arts Tasmania, 146 Elizabeth St, Hobart TAS 7000 (postmarked before or on the due date).

For more information relating to making your submission, please visit how to apply.

When will I be notified of the outcome of our application?

You will be advised of the outcome of your application by the end of March 2017.

Help with your application

We recommend you seek advice from a program officer and/or a Roving Curator before submitting your application. Program officers are a useful source of information and can provide advice on your application at any stage of the process. Roving Curators can advise you on an application for their time, including discussing what assistance they can provide and the number of days of their time that you should apply for.

Program officer Cathryn Gurrin is available to discuss your application.

Roving Curators Melissa Smith and Veronica Macno are available to discuss an application for Roving Curator time.

You can make an appointment with Cathryn, Melissa or Veronica for a face-to-face meeting or contact them directly via phone or e-mail.

Due to the number of programs operated by Arts Tasmania, there is great demand for our staff's time and therefore contact time with them is limited.

Resources

Applications to the Cultural Heritage Program must be made using our online application form. Click on the link below to start a new application.

You will need to register an account or login with an existing account before being able to open the online form.

Cultural Heritage – Project Category – application form

If you require a document in an alternate format please contact us.

Register for email updates to be kept informed of Arts Tasmania's funding and program announcements.

Types of investment available for Cultural Heritage Organisations

See the programs and key dates page to see all investment options available to museums and collections.

Other information

Equity for information relating to services provided by Arts Tasmania to assist applicants in overcoming any special difficulties in applying for Arts Tasmania's programs of investment.

Right to information

Information for successful applicants (grants)

Previously funded projects

Cultural Heritage resources