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Assessment guidelines - Lynne Stacpoole Caring for Your Collection Grant Program

These guidelines are designed to:

  • help applicants understand the sorts of things assessors may consider when assessing applications
  • serve as prompts for assessors to consider in assessing submissions against the criteria of quality and reach.

The prompts are provided only as examples of the things that assessors may consider. Applicants are not required to address all the prompts one by one in their submissions, but if they are relevant, consider how they are reflected in their application.

It is very important to note that not all of the prompts will apply to each application and the prompts may vary slightly or be weighted differently between the different programs.

Application assessment guidelines

Criteria Indicator The panel may consider
Quality 50%

Quality of the proposal's aims, content and rationale in accordance with current museums best practice and standards

  •  How strong is the proposal's aims and concept/content?
  • Is the proposed project clear – what is it, who is involved, when and where?
  • What is the cultural heritage merit of the organisation and its collection?
  • Is the quality of the asset suitable for the purpose?
  • Does the museum have any relevant museum policies, such as an interpretation Plan, Significance Assessment or Preservations Needs Assessment? If so, does the proposal reflect the recommendations of this policy in terms of interpretation and preventative conservation?
  • How strong is the proposal in accordance with current museum best practice?

Currency – timeliness, relevance and positioning in the sector

  • What is the context of the project or program – why this, why now?
  • What is the significance of the project/program?

Capacity – calibre of personnel, resource and financial management, planning

  • How viable is the proposal?
  • Are the timelines, planning, use of resources realistic and achievable? Has sufficient evidence of this been provided?
  • Does the organisation demonstrate good governance?
  • Are there other confirmed contributions from other sources?
  • Is the budget realistic and accurate?
  • What is the calibre of the people involved and do they have the right personnel for the project?
  • Does the organisation have a volunteer induction policy and procedures in place?
Reach 50% What are the outcomes of the project?
  • Does the project result in specific outcomes, ie. improvement of the preservation or display or objects in the collection. 
  • What is the impact of these outcomes?

Engagement – participation, access, involvement of the public and/or specific audience or market sectors
  • Does the proposal improve access to the objects of the collection?
  • If the proposal includes the display of objects, does the proposal demonstrate audience development or engagement? What is the depth/breadth of that engagement?
  • Does it increase or diversify opportunities for participation and access?